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Employer Filing Details

Before you can do bi-annual SARS filing and electronic UIF submissions, you have to complete your filing details:

  1. Go to Settings > Employer Filing Details.
  2. Fill in the required information, and select the relevant options from the drop-downs.
  3. Click Save.

PAYE Number

A PAYE number is for an employer who deducts and pays PAYE (i.e. employees' tax) to SARS on behalf of their employees. The PAYE number is what the employer/company has as their code; it starts with a 7 and is 10 digits in length.

If a PAYE number is provided that starts with a 0, 1, 2, 3, or 9, all certificates must be IT3(a) – i.e. no tax may be deducted.

Diplomatic Indemnity Indicator

As from the 2020 tax year, SARS has added IRP5 reporting code 2037 to indicate whether an employer enjoys diplomatic indemnity (for example, if you are a foreign embassy). If you do qualify for diplomatic indemnity, tick the Diplomatic Indemnity Indicator box here to ensure that this is reported on the IRP5.

SIC Code

The SIC Main Group, SIC Level 2, SIC Level 3, and SIC Level 4 drop-downs help you narrow down your selection.

The SIC Code is required for IRP5 and EMP501 submissions to SARS.

Telephone Number

The Telephone Number is your company's business telephone number and will be submitted for all employees.

SARS Contact Details

The SARS contact details fields identify the person in your company whom SARS may contact if they have any queries. SARS Contact Name, SARS Contact Surname, and at least one of SARS Contact Bus Tel. No and SARS Contact Cell No are required for EMP501 filing. SARS Contact Position and SARS Contact Email are optional.

Use Employee Numbers on Tax Certificates

When you tick the Report employee numbers on tax certificates instead of SimplePay's default values? box, the tax certificates (EMP501 export file) will show the employee numbers that are on SimplePay instead of automatically generated values. These numbers are reported under code 3160.

UIF Details

UIF Number

UIF Number

The UIF Number is required only if you want to submit electronic monthly UIF Declarations using SimplePay. The number required is not the number starting with a U issued by SARS, which is similar to the PAYE number.

The UIF Number will not be on the SARS documentation as it is issued by the Department of Employment and Labour. You will, therefore, need to contact the Department of Employment and Labour if you do not have it. It will look similar to 1234567/8, but you should enter it without the "/". Add a 0 in the front if your number is less than 8 digits long.

You must also fill in the PAYE Number for electronic UIF Declarations, if you have one.

Proof of UIF Number

UIF number verification will become mandatory

SimplePay is introducing a requirement to verify UIF numbers before electronic submissions are allowed. This verification step is now available to everyone – completing it early means there's no disruption when the rollout reaches your account. You'll receive a month's notice before submissions are blocked for unverified accounts.

You should submit a document issued by the Department of Employment and Labour or the UIF that shows your company name and your 8-digit UIF reference number (format 1234567/8), such as your uFiling registration confirmation email or official UIF registration correspondence. However, this is necessary only if you want to make direct submissions of UIF Declarations from SimplePay.

To do this:

  1. Click Choose file.

    Choose file button

    If the Choose file button is not clickable, it means that you haven't entered a valid UIF Number yet. Enter a number first, and click Save. Then, go back to the Proof of UIF Number field.

  2. Select the relevant file from your computer.

  3. Click Save.

Once you've uploaded your proof, the UIF Number and Proof of UIF Number fields lock while SimplePay Support reviews your document. Allow up to five working days – you'll receive a notification in SimplePay with the outcome.

  • If verification is successful, the fields remain locked, and you can submit UIF Declarations directly from SimplePay.
  • If verification is unsuccessful, the fields reopen so that you can correct the UIF Number and/or upload a new file.

UI-19 Submission

The Company Registration No. (CIPRO), Postal Address, and SARS contact details are required for completion of the individual UI-19, which an employer can download and give to employees who intend to apply to the UIF for benefits.

More information on the individual UI-19 form can be found here.